Definition phase

The Definition phase comprises an exploration of the options for delivering the required outcomes together with robust and detailed planning for delivery.  It culminates in the presentation of a Definition Report to the Sponsoring Group which sets out the recommended option, and detailed business case for it.

The documentation used during Definition provides the necessary structure for answering critical questions that need to be considered before a programme begins.

Benefits Map and Profiles

• Is there a good understanding of the benefits and do they strongly align to the organisation's strategic objectives?

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Blueprint

• Is there a clear description of the future state based on the vision, outcomes and benefits (described in the Programme Brief)?
• Is there an understanding of the extent and nature of the change required?
• Is there enough information to be able to identify the projects and activities needed to create the future capabilities?

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Programme Plan

• Is there a complete list of projects, timescales and costs?
• Is there a complete list of other activities, including benefits realisation activities?
• Has a plan been created that is robust and realistic and allows for the tracking of outputs, outcomes and benefits?

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Definition Report

• Is the programme that has been defined achievable and affordable?
• What is the recommended option for delivering the programme and why?
• Has the case for proceeding been made?

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Programme Organisation Structure

• Has the leadership and staffing structure needed to run the programme been put in place?

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Managing and Delivery arrangements

• Have appropriate management activities needed to control and monitor the programme been defined?

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Stakeholder Engagement and Communication

• Have stakeholders been identified and analysed?
• Have appropriate plans for engaging and communicating with them been made?

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