Papers from efficiency board meeting held on 16 September 2008

On this page you will find papers for the Capital Ambition efficiency board meeting which took place on 16 September 2008.

Full set of board papers (9 mb) Opens in a new window

Agenda for 16 September 2008 Opens in a new window

Agenda items

Change of title
Recommendation
That the Efficiency Board notes the change of title from Efficiency Sub Group.
3. Minutes of last meeting
Recommendation
That the Efficiency Board approves the minutes of the meeting held on 25 July 2008.
4. Invitation of NHS London to join the Efficiency Board
Recommendation
That the Efficiency Board notes the invitation of Gary Welch, NHS London to join the Board.
5. Efficiency Delivery Plan
To receive further comments on the draft Efficiency Delivery Plan (EDP) and associated work programme, prior to submission to the Capital Ambition Programme Board on 25 November 2008 for comment.
Recommendation
That the Board:
(i) Comments* on the Efficiency Delivery Plan for submission to the Capital Ambition Programme Board on 25 November 2008;
(ii) Considers the requests for funding in the items shaded grey on the work programme as follows:
a. Table 2: **Peer Review - Efficiency Peer Review (agenda item 6);
b. Table 3.1: Shared Solutions - Collaboration
i. **WLA Shared HR Service (referred from 25/07/08)
ii. London 101 - Mobile Texting (agenda item 7)
c. Table 3.2: Efficiency -
i. Energy - E-Billing (see agenda item 8)
ii. Partnership in Construction (agenda item 9)
iii. Contingency Funding for National Projects
iv. Street Services and Recycling Productivity Review (agenda item 10)
d. Table 3.2: Efficiency - Category Management -
i. Vehicles (inc Fleet) - preparation of outline business case
ii. Highways - preparation of outline business case
iii. Catering and Food Supplies - preparation of outline business case
e. Table 3.2: Efficiency - E-Auctions -
i. Building Materials - scoping study
ii. ICT - further collaborative work with OGC
iii. Highways - scoping study
f. Table 3.3: ICT Services
i. Internet Protocol Telephony
ii. Data Centre and Business Continuity Joint Procurement
g. Table 3.4: Business Process Improvement - Older People's Services
Note:
* Comments on the Plan should be received by Friday 3 October to allow time for the final Plan to be signed off at the next meeting of this Board.
2
**If approved, items a) and bi) above are for recommendation to the Capital Ambition Programme Board on 29 September 2008.
(iii) Notes the financial position for 2008/09; and
(iv) Asks the SLT Efficiency Sub Group to consider the priorities and new work to be commissioned for 2009/10.
NOTE: the following reports refer to shaded areas on the EDP Work Programme Tables appended to agenda item 4 above.
6. Table 2 - Efficiency Peer Review
To receive and comment on a report on the implementation options for the efficiency peer review process and to approve the draft Initiation Document (PID) and funding proposals contained in the PID.
Recommendation
That the Board:
(i) Selects and recommends adoption of an Efficiency Peer Review (EPR) process for consideration by the Capital Ambition Programme Board on 29 September 2008; and
(ii) Approves the draft Efficiency Peer Review PID and funding of £160,000 in 2008/09 and £70,000 per annum in 2009/11 (which will be further reviewed once discussions with IDeA and others have progressed).
(iii) Authorise three pilots, two focusing on testing the process, to take place by November/December 2008.
7. Table 3.1 - London 101 - Mobile Texting
To consider a proposal for funding of £17,400 to cover the first year costs of securing a single non emergency number (SNEN) for mobile texting service reporting
Recommendation
That the Board approves funding of £17,400 to cover the set up and first year revenue costs to secure 65101 a single mobile texting No. for London public service reporting.
8. Table 3.2 - London Energy Project - E-Billing
Recommendation
That the Board approves funding of up to £30,000 to report on the options for adopting a standard XML schema for energy e-billing for London including an off-the-shelf business case and the move towards standard implementations by the main financial systems providers and public buying organisations. 3
9. Table 3.2 - Partnership in Construction - Development of Westminster Proposal
Recommendation
That the Board approves funding of up to £30,000 to validate the business case and financial options for launching this Partnership .
10. Table 3.2 - Street Services and Recycling - Productivity Review
Recommendation
That the Board approves funding of up to £28,000 to extend the research carried out by RSE Consulting for Capital Ambition earlier in the year.
11. LAML Update
Recommendation
That the Efficiency Board notes an update from Nathan Elvery
12. London Implementation of the National Care Funding Calculator
Recommendation
That the Board approves funding of up to £70,000 to cover the cost of one full time employee at L B Merton in order to implement the Calculator in London boroughs.
13. Management Consultancy EKE
To receive an oral update from Phil Snowling, Programme Manager, Capital Ambition
14. Programme Management and Progress Report
Recommendation
That the Board notes the Programme Management Report attached as Appendix 1.